Inspectors verify employment files and internal rules immediately on site or within a tight statutory deadline. A proactive audit prevents fines ranging from BGN 1,500 to BGN 15,000 per violation.
1. Why the first 48 hours of an inspection matter
During an unannounced visit, inspectors compare staff physically present on site against registered employment notifications and request the company baseline compliance folder.
If a policy exists on paper but lacks proof of signed delivery to employees, regulators treat it as non-compliant.
2. The 7 core documents checked first
- Internal Labour Rules - updated and signed by all employees;
- Internal Salary Rules - defining pay structure, bonuses, and allowances;
- Personal employment files containing signed contracts, annexes, and tax authority registration receipts;
- Job descriptions - up to date and signed upon hiring or role change;
- Shift schedules and summarized working time orders (for shift-based operations);
- Leave orders, annual leave records, and overtime logs;
- Health & Safety (OSH) risk assessments and briefing logs.
3. How to verify readiness before an inspection
Under Stage 1 (Prevent), Risk Partners conducts an independent Employer Risk Assessment across all 7 document groups and delivers an actionable Risk Map before regulators arrive.
Want to verify whether your company is fully protected?
Request a confidential Employer Risk Assessment or complete our 1-minute employer self-check.